A good shredding service can do so much more than simply eliminate all that excess paper you have lying around your office.
Responsible shredding services will help to protect your company’s private and confidential details, protect the identity of your customers and clients, prevent identity theft and hacking into your system, and reduce your company’s carbon footprint.
The Top 8 Benefits of Using Reliable Document Shredding Services
In recent years, there have been many companies both large and small which have fallen victim to identity theft. These security breaches have destroyed companies and caused many people to become wary of who they do business with.
One way to combat the dangers of scams and identity theft is for businesses to hire a good document shredding service. These service providers take your confidential material, shred it and destroy it so that it cannot fall into the wrong hands.
Here are some of the most important benefits that you can receive when you hire a reliable and dependable document shredding service.
Peace of Mind
Document shredding services offer business owners, their partners, customers, and clients peace of mind because they know that their personal information will remain safe and secure.
When you let others know that you use a reliable shredding service, it is likely that you will attract more customers who prefer to work with businesses that safeguard their identities. Peace of mind and a high level of security are two good things for any company to provide to their customers.
No Need to Shred Documents On-Site
When you choose to work with a reliable document shredding service, you do not have to worry about purchasing a quality paper shredding machine or having it serviced when it malfunctions.
By using a third-party provider, you have a company that comes to your location on a routine basis and takes care of the process for you. This can save you time so that you and your employees may focus on more important things.
Shredding Services are Eco-Friendly
By shredding paper documents and then recycling the waste, your company can do its part to keep tons of waste out of our landfills.
Paper is one of the most frequently used materials on Earth. Practically every household and place of business throws out paper daily.
By hiring a shredding service, you can do your part to keep our landfills open for waste that cannot be recycled. It is an excellent way to help ensure that your company is as green as possible and will help you earn points with customers who are passionate about saving the environment.
Remain Compliant with State and Federal Regulations
In some areas, shredding personal and confidential information will keep a business compliant with both state and federal regulations for how you should destroy or take care of personal information so that it stays out of the wrong hands.
Creates Trust Between the Company and Customer
By letting your customers know that their personal information is kept safe, you help to create a strong bond of trust, letting them know that you are looking out for their well-being.
It is a simple way to help gain the trust of your customers and possibly even draw in more customers because of this strong level of trust.
Protect Private Details While Saving Trees
Along with helping to prevent our landfills from overfilling, using a reliable shredding service will also help with tree conservation.
From an environmental standpoint, shredding paper documents helps protect our trees from being used to create brand new paper products. It ensures that all the paper products your company uses for printing, taking notes, or faxing are properly recycled to be made into even more useable paper products.
Safe and Effective Way to Declutter the Office Space
Document shredding services offer a safe and effective way to eliminate trash from your office. You don’t want to have a lot of loose paperwork lying around that you don’t need. It will only take up necessary space that you could use for something else of more importance.
Keep your office neat and organized at all times by shredding documents and paperwork that you no longer need.
Boost Morale as You and Your Co-Workers Do Something Great for the Earth
The process of using shredding services can provide you with joy and happiness because you are doing your part to help protect the Earth as well as protect the identities of your clients and customers.
Businesses that do what they can to protect their customer’s well-being are more likely to experience high levels of customer loyalty and higher sales because they are recognized by the public as a trusted business.
The Top Paper Shredding Services for Your Small Business
Finding a good document shredding service for your small business can take some time. There are many shredding services around and each one has their own benefits, as well as different price ranges. That is why we have put together a list of the best paper shredding services for you to consider for your business.
Iron Mountain is an industry leader in the world of secure document shredding. They are located all throughout the nation and most companies are able to find a location that is close by without any problems. This company has many great benefits to offer small businesses who require the assistance of a shredding service. They are one of the best companies to offer off-site shredding services.
Services that are offered by Iron Mountain include:
Iron Mountain’s security process includes the use of tamper-proof containers, NAID certification and a Certificate of Destruction.
Out of these three shredding services, Iron Mountain has the most reasonable rates for off-site shredding services. This type of service allows Iron Mountain to pick up your unwanted paper documents from a vault or locked bin even after hours.
If you are only scheduling a one-time pickup for shredding services, the cost is $99 for a 96 gallon bin. Each additional bin of paper is $40 extra. Other shredding services like Shred-It do not have a per bin rate and therefore are much cheaper than Iron Mountain if you have a lot of documents to shred. Paying an extra $40 per bin can add up fast if you have tons of documents to shred.
However, Iron Mountain does provide a discount to customers who sign up for routine monthly or bi-monthly pickups for off-site shredding services. For this service, the cost is $65 for two bins plus $16 for each additional bin.
You can also choose on-site document shredding services from Iron Mountain. With this service, Iron Mountain brings out the equipment you need to shred documents on site. Some companies prefer this option because it can sometimes be more secure than off-site shredding services. It is also a good option if you need to have a witness present any time you shred sensitive material. For their on-site services, Iron Mountain charges $10 per standard copy-size box and a minimum charge of $300.
Iron Mountain is a top rated company with a strong A+ rating from the BBB. But as with any business of their size, the company also has its share of negative reviews from past users.
Some of the most common complaints that reviewers have about Iron Mountain include hidden fees that they weren’t aware of at the time of payment such as administrative fees, rush job fees and late fees. Therefore, if you are considering working with Iron Mountain for your paper shredding needs, it would be a good idea to check out their terms of service and read all the fine print before moving forward.
Iron Mountain’s on site services cost $10 per box with a $300 minimum. Their off-site service is $99 per bin and $40 per additional bin. Unlike Pro-Shred and Shred-It Iron Mountain does not offer drop-off services.
Pro-Shred is the best on-site shredding service available. If your place of business is located nearby one of their service locations, you can take advantage of their low-priced on-site shredding services as well as their scheduled shredding services.
Pro-Shred also has more positive reviews from former customers than Iron Mountain and Shred-It.
Pro-Shred may not offer as many services as Iron Mountain or Shred-It, but they do have advanced safety procedures that make them a good choice for any large or small business.
Their safety precautions include placing confidential documents in locked containers prior to shredding, closed circuit cameras on the back of all their trucks, NAID-certified, and a certified and bonded customer service team. Customers also get a Certificate of Destruction upon completion of each task.
Pro-Shred offers some of the best rates in the industry for on-site shredding services. And aside from small drop-off services, that is the only type of document shredding services that the company offers.
For $85 per bin and $40 per additional bin, Pro-Shred’s rates are much less than Shred-It’s and can also be cheaper than Iron Mountain depending on how much paper you need to shred. If you choose to have regular scheduled shredding services, the cost is even less at $45 per single bin and $40 for each additional. However, keep in mind that these prices will vary based on location.
The downside of using Pro-Shred for your document shredding services is that they are a much smaller company and are not available in every city like the other two providers. Pro-Shred only has 27 locations nationwide, but they can be found in many major cities including Los Angeles, Houston, Phoenix Philadelphia, New York City, Chicago, and the Dallas/Fort Worth area.
Although they are a small shredding company, Pro-Shred has many positive reviews, more than their competitors. You can read several of their reviews and never come across a complaint. And that is one of the reasons why Pro-Shred is so successful even with fewer locations than their competitors.
Pro-Shred’s on-site services cost $85 for one bin and $40 per additional bin. While they don’t offer off-site3 services, the shredding company allows customers to drop off at one of their locations. For drop-offs, the cost is $20 for less than 25lbs. of paper and $30 for 26 to 50lbs.
Shred-it is the mid-range document shredding company that is smaller than Iron Mountain yet larger than Pro-Shred.
They are the most expensive company out of the three and also have the highest amount of negative reviews. However, they are also one of the most popular document shredding companies that many satisfied customers use every day.
The services offered by Shred-It include:
Shred-it has more than 170 locations throughout the nation. Their safety precautions include using tamper-proof containers, operating using a chain of custody, GPS-tracked trucks, NAID certification, and a Certificate of Destruction given to the customer.
Shred-it offers a variety of document shredding services that help keep your company and your customer’s information safe. They are the only company out of the three mentioned here that offer on-site, off-site, and drop-off shredding services. Their services are more expensive, but the convenience of multiple shredding options and more locations throughout the country can often make up for the extra cost.
Shred-it charges a flat rate fee for their shredding services. Their on-site shredding, for example, costs $150 per bin. The difference in cost is that you would pay $600 for shredding 5 bins of paper, while you would only pay $285 for the same amount at Pro-Shred. But if you don’t have a Pro-Shred location near you, you can’t benefit from their lower price. Shred-It does however offer affordable rates for their drop-off services at $10 per bag or box.
Shred-it has an excellent A+ rating with BBB, but there are also many negative reviews online for this company. Instead of having issues with hidden fees like Iron Mountain, Shred-it’s biggest complaints revolve around the reliability of their employees who often show up late for services or don’t show up at all.
Shred-it’s on-site services cost a flat-rate of $150 per bin. Their Off-site services are slightly less at $125 per bin and their drop-off services are the most affordable for the company at $10 per bin.
Which Document Shredding Services Would Be the Best for Your Company?
Iron Mountain, Pro-Shred and Shred-It are the three top companies for secure document shredding services. Each one has their own benefits and disadvantages that you should consider before hiring one for your business’s shredding service needs.
Whether your main concern is price or convenience, you are sure to find a reliable, affordable and dependable shredding service by getting in touch with one of these companies.